Development and Communications Coordinator (Full Time, Remote)


At CollegeSpring we equip schools and teachers with the tools to help students confidently prepare for the SAT and ACT. These tests are a critical part of college admissions, and every student deserves a chance to prepare. Yet test prep courses and private tutoring are often costly or hard to access. Our programs reduce this inequity by bringing high quality test preparation into schools that serve students who are historically underrepresented in higher education, including students from low-income backgrounds, students of color, and those who would be the first in their families to attend college. CollegeSpring has recently shifted to a fully virtual program model that can support schools offering in-person, online, or hybrid learning.


The Development and Communications Coordinator position is ideal for someone who is excited to contribute to all aspects of fundraising, with special emphasis on grant writing and reporting. In addition to serving as the primary grant writer, you will draft different types of fundraising content and outreach, perform prospect research, and manage CollegeSpring’s fundraising database. You will also support public revenue generation through research and writing. This position is a unique opportunity to leverage your skills to drive both private revenue and earned income. This role reports to the Development and Communications Manager but will also work regularly with the Head of Partnerships.

We understand that some applicants will be stronger in certain elements of this role than in other areas. Don’t let that stop you from applying! We are committed to your development and growth. 


Raise $2.5M in private and public revenue in fiscal year 2021.

  • Write grant proposals, reports, letters of intent, and RFP responses for CollegeSpring’s institutional and individual funders. Maintain and update CollegeSpring’s grants language and proposal templates.
  • Project manage CollegeSpring’s entire grants process, including creating and maintaining grant and reporting calendars, requesting deliverables with appropriate lead time, and keeping all internal stakeholders informed of progress and responsibilities. 
  • Support donor cultivation, stewardship, and partnership activities such as drafting outreach emails and tracking follow-up steps in Salesforce. 
  • Conduct proactive prospect research in all CollegeSpring markets to qualify potential individual, foundation, and corporate funders, as well as school and community-based partners. 
  • Carefully monitor, safeguard, and maintain CollegeSpring’s gift and donor information through our donor database system (Salesforce) and online donation platform (Classy). Ensure the accuracy and integrity of all development data.
  • Create marketing and communications content, including annual reports, email communications, web content, and social media content. 
  • Manage CollegeSpring’s website (WordPress), email lists (Mailchimp), and social media accounts (LinkedIn, Facebook, Twitter, Instagram). 
  • Support planning, marketing, and logistics for virtual fundraising and partnership events (e.g., webinars).


  • Communication: You are adept and creative in all forms of communication and able to apply the right communication mode and style to the situation. You leverage emotional intelligence and knowledge of people to tailor communication to diverse audiences, both internally and externally, at varying levels of seniority. You have a strong awareness and command of non-verbal communication and self-presentation. You have strong listening skills.
  • Collaboration: You have strong respect for different thoughts and opinions when approaching a project. You have the ability to fill in the gaps and highlight areas that others may have missed. You have the ability to communicate with different people and teams and manage communication from others – all while committed to a shared outcome. 
  • Project Management: You possess the ability to tackle projects in order of importance, weighing organizational and stakeholder needs. You have sound judgment and practice trustworthy decision-making processes. You have the ability to balance multiple projects at once. You understand and are able to navigate competing priorities. You have the ability to be a part of a larger project and understand your work’s impact on others.
  • Data Analysis and Management: You have the ability to interpret numbers, reports, data, and trends, and you use that to inform decisions, program improvements, and communication. You have the ability to find trends in data and translate those trends into strategic recommendations. 
  • Problem Solving: You have the ability to break down a problem and understand immediate, mid-range, and long-term solutions. You are committed to solving the heart of the issue and not just the symptoms. You have the ability to foresee upcoming challenges and work to avoid them. You have the ability to be creative with limited resources. You can use data to inform next steps and decision making.  
  • Relationship Building and Management: You have the ability to build lasting, mutually beneficial partnerships that advance the organization’s work with a variety of stakeholders. You are committed to building trusting, inclusive, and diverse partnerships with both internal and external stakeholders. You are able to follow through on commitments to stakeholders.

Qualifications and Skills

You’ll be successful in this role if…

  • Most importantly, you are aligned in thought and action with CollegeSpring’s core values: 
    • Excellence Is Our Standard. We believe in the potential of people, the power of ambitious goals, and supporting each other to achieve excellence.
    • Learning Drives Us. Every day we learn, improve, adapt, and make the changes that propel our progress.
    • Challenges Are Opportunities. A can-do attitude and growth mindset can move mountains.
    • Relationships Fuel Impact. Accountability, trust, and communication are the cornerstones of the relationships, internal and external, which make our impact possible.
    • Equity is Our Aim. We center historically marginalized perspectives and continuously eliminate disparities that affect us and our work.
  • You are working to center diversity, equity and inclusion in your work and approach. You have difficult and effective conversations about race and equity while meeting someone where they are.
  • Exceptional communication, persuasive writing, and editing skills; demonstrated ability to write content on deadline, integrate feedback, and incorporate revisions from multiple stakeholders into a final draft.
  • Desire to work within a small, supportive team at an organization adapting to the changing needs of students and teachers. 
  • Ability to take initiative, build solutions, and proactively seek feedback. 
  • High comfort level with technology: proficiency with Google Suite and MS Office Suite (Word, Excel, PowerPoint) and social media (LinkedIn, Facebook, Twitter, Instagram) required. Experience with donor/CRM databases preferred; experience with Salesforce for nonprofits highly desired. 


  • Compensation for this role is in alignment with fundraising professionals in major U.S. markets. We will share the details of compensation for this role in an initial conversation.
  • Compensation includes a generous benefits package with health, dental, vision, retirement plan, and paid vacation/sick leave.
  • This is a remote position that can be done from anywhere in the U.S. CollegeSpring currently supports teachers in Michigan, California, New York, Colorado, Louisiana, and Washington, D.C. 
  • CollegeSpring understands the need for flexible work hours during the COVID-19 pandemic, and we encourage employees to establish schedules that allow them to balance work and personal responsibilities. CollegeSpring is also temporarily offering additional paid time off due to COVID-19.
  • We are actively working to build a diverse team; people of color, people from working class backgrounds, LGBTQ folks, and people with disabilities are strongly encouraged to apply. We are an equal opportunity employer and do not discriminate based upon gender, race, national origin, disability, age, religion, sexual orientation, or gender expression.


Submit resume and cover letter to Leila Watkins, Development and Communications Manager, at this link. The position will remain open until filled, though we encourage you to apply as soon as possible. 

Note: While we appreciate transparency, please do not include compensation history in your cover letter. We want to compensate you fairly for the role, not based on your compensation history, as part of our efforts to create as inclusive of a hiring process as possible.