Manager of Foundation and Individual Relations (Remote)


At CollegeSpring we equip schools and teachers with the tools to help students confidently prepare for the SAT and ACT. These tests are a critical part of college admissions, and every student deserves a chance to prepare. Yet test prep courses and private tutoring are often costly or hard to access. Our programs reduce this inequity by bringing high quality test preparation into schools. We build Test Confidence™ by training, supporting, and providing ongoing coaching to teachers at our partner schools to deliver the CollegeSpring curriculum to their students. Since 2008, CollegeSpring has helped provide school-day test prep to over 40,000 students across the country.


This role is ideal for someone who is excited to contribute to all aspects of fundraising and donor communications, with special emphasis on grant writing and reporting. You will work with the Director of Development and CEO to raise $3M in fiscal year 2022 from institutional and individual funders. In addition to serving as the primary grant writer, you will perform prospect research, draft fundraising content for diverse audiences, and manage CollegeSpring’s fundraising data. This role reports to the Director of Development and is a fully remote position that can be done anywhere in the U.S. 


Proposal Writing, Reporting, and Prospect Research 

  • Write grant proposals, reports, and letters of intent for CollegeSpring’s institutional and individual funders. 
  • Project manage CollegeSpring’s entire grants process from start to finish, including creating and maintaining grant and reporting calendars, requesting deliverables with appropriate lead time, and keeping all internal stakeholders informed of progress and responsibilities. 
  • Maintain and update CollegeSpring’s grants language, proposal templates, and attachments library.
  • Collaborate with the Finance team to develop grant budgets and expenditure reports.
  • Collaborate with the Partnerships, Partner Success, and Programs & Impact teams to develop compelling proposal content and ensure accurate program data reporting.
  • Create and manage a robust prospect pipeline by conducting regular, proactive research in all CollegeSpring markets to qualify potential individual, foundation, and corporate funders. 
  • Respond to additional requests for prospect research as needed, providing research in a detailed and timely manner.
  • Integrate prospect research into Salesforce and institutionalize best practices for organizing research and tracking cultivation steps

Donor Communications

  • Work closely with the Director of Development to execute a communications plan that conveys CollegeSpring’s impact and keeps supporters engaged with the organization’s work throughout the year.
  • In partnership with the Director of Development, create external communications content, including newsletters, emails, web content, annual reports, and social media content, that expands public awareness of CollegeSpring’s programs and strengthens fundraising.
  • Manage CollegeSpring’s website (WordPress), email lists (Mailchimp), and social media accounts (LinkedIn, Facebook, Twitter, Instagram). 
  • Assemble stories from the field to communicate CollegeSpring’s impact. 
  • Coordinate communications aspects of special events and fundraising, including online campaigns.
  • Collaborate with consultants to create additional communications deliverables as needed.
  • Manage the CollegeSpring brand (e.g., logo, colors) and brand guidelines. 

Development Operations and Administrative Support  

  • Conduct research, prepare meeting briefs, and develop other written materials on behalf of the team to advance key prospects and high-potential opportunities.
  • Support CollegeSpring’s CEO and Development team in managing their fundraising activities, including responding to requests for research, drafting select outreach, logging correspondence, and tracking follow-up steps.
  • Build and manage systems for internal development operations, prospect research, progress to goal tracking, and historical fundraising data.
  • Produce regular and as-needed reports to create data-driven fundraising recommendations for the team.
  • Carefully monitor, safeguard, and maintain CollegeSpring’s gift and donor information through our donor database system (Salesforce) and online donation platform (Classy). Ensure the accuracy and integrity of all development data.
  • Manage the entry, reconciliation, and acknowledgement process for all gifts in a timely and appropriate manner.


  • Mission and Values-driven: You hold a passionate commitment to and a sense of urgency for the support of teachers, along with a belief that all students can achieve at high levels. You are motivated by working in an environment where we live out our core values daily.
  • Communication: You are adept and creative in all forms of communication and able to apply the right communication mode and style to the situation. You leverage emotional intelligence and knowledge of people to tailor communication to diverse audiences, both internally and externally, at varying levels of seniority. You have a strong awareness and command of non-verbal communication and self-presentation. You have strong listening skills.
  • Collaboration:  You have strong respect for different thoughts and opinions when approaching a project. You are able to fill in the gaps and highlight areas that others may have missed. You are able to communicate with different people and teams and manage communication from others – all while committed to a shared outcome.
  • Project Management: You take initiative to move forward on projects and proactively seek guidance rather than waiting for direction. You are able to tackle large, complex projects by breaking them down into project plans and managing diverse groups of internal and external stakeholders to achieve timely success. You are able to manage up.
  • Data Analysis and Management: You are able to interpret numbers, reports, data, and trends, and you use that ability to inform decisions, program improvements, and communication. You are able to find trends in data and translate those trends into strategic recommendations. 
  • Problem Solving: You are open to different and new ways of tackling challenges and are willing to modify your preferred way of doing things. You are calm under pressure and able to think analytically and logically through stressful situations. You are adept at including stakeholders in the problem-solving process. You are flexible, open to failure, and willing to try multiple solutions. You bring critical thinking and informed assessment to all aspects of your work. You are able to build from the ground up and also make changes in something established, especially by introducing new methods, ideas, or products.
  • Relationship Building and Management: You are able to anticipate the needs of people and proactively act. You are able to respond to stakeholders in an empathetic and compassionate way that values the relationship. You build strong internal relationships. You are able to empathize and see others’ perspectives.


  • 3-5 years of grant writing, fundraising, or other persuasive writing experience required.
  • Experience project managing grants and/or other complex, writing-based projects from start to finish required.
  • Experience managing and analyzing funder data and building reports in donor/CRM databases (experience with Salesforce is preferred).  
  • Exceptional persuasive writing, editing, communication, and presentation skills. 
  • Strong project management skills, including the ability to balance multiple complex projects simultaneously, manage up and across teams to secure deliverables on deadline, and use sound judgment to navigate competing priorities. 
  • Demonstrated ability to write quickly in a collaborative environment, proactively solicit feedback, and incorporate revisions from multiple stakeholders into a final draft.  
  • Strong independent research skills to identify and qualify prospective donors and funding opportunities.  
  • Ability to interpret and analyze quantitative data and use it to inform fundraising activities and communicate CollegeSpring’s impact in a compelling way.
  • Excellent time management and organizational skills; high level of attention to detail; commitment to ensuring accuracy of data and information.
  • Demonstrated success working in a fast-paced, deadline-driven, team-based,  and rapidly changing environment. Experience working with remote teams is a plus. 
  • High comfort level with technology: proficiency with Google Suite and MS Office Suite (Word, Excel, PowerPoint) and social media (LinkedIn, Facebook,  Twitter, Instagram) required. 


  • Compensation for this role is competitive and in alignment with nonprofit roles in major U.S. markets. We will share the details of compensation for this role in initial conversations. 
  • Compensation includes a generous benefits package including health, dental, vision, life, STD, LTD, retirement plan, and PTO/holidays.
  • CollegeSpring is committed to providing flexible working arrangements for parents, caregivers, and all team members, particularly given the ongoing pandemic. 
  • This role is remote and can be done anywhere in the U.S.
  • We are actively working to build a diverse team; people of color, people from working class backgrounds, LGBTQ folks, and people with disabilities are strongly encouraged to apply. We are an equal opportunity employer and do not discriminate based upon gender, race, national origin, disability, age, religion, sexual orientation, or gender. We encourage you to review our anti-racism stance.


To apply, please click on this link. Please provide a cover letter. Applications without a cover letter will not be considered. The position will remain open until filled.